Fair Processing Notice for Website Users


At Astus we respect your personal data. This Fair Processing Notice explains how we will use your personal data when you use our website.


Our contact details


Davidson Building
5 Southampton Street
London, WC2E 7HA


Our Data Protection person is Sam Brown and they can be contacted at gdpr@astusuk.co.uk.


What personal data do we collect about you; how do we use that personal data; and what is our legal basis?


When you use our website we will collect the following personal data about you:

  • name, email, phone and your enquiry, via our ‘Contact Us Form’
  • IP Address/ MAC address when you use the website


We need your name and contact details in order to answer your enquiry and we process this data with your consent. We need your IP address and MAC address for security reasons. We will hold your personal data that we have collected in order to answer your enquiry for six weeks, in case you have additional queries.


Do we use any automated decision making?


We do not use any automated decision making.


Who do we share your personal data with?


We share your personal data with the following recipients:

  • our software providers
  • cloud service providers
  • website host
  • Outlook/Microsoft


Do we transfer your personal data outside of the EU or EEA?


We do not transfer your personal data outside of the EU.


Your rights


You have rights in respect of our processing of your personal data which are:

  • To access to your personal data and information about our processing of it. You also have the right to request a copy of your personal data (but we will need to remove information about other people).
  • To rectify incorrect personal data that we are processing.
  • To request that we erase your personal data if:
    • we no longer need it;
    • if we are processing your personal data by consent and you withdraw that consent;
    • if we no longer have a legitimate ground to process your personal data; or
    • we are processing your personal data unlawfully
  • To object to our processing if it is by legitimate interest.
  • To restrict our processing if it was by legitimate interest.
  • To request that your personal data be transferred from us to another company if we were processing your data under a contract or with your consent and the processing is carried out automated means.


If you want to exercise any of these rights, please contact us.


Changes to this privacy policy


Astus will amend this policy from time to time. If we make any substantial changes in the way we use your personal information we will make that information available by posting a notice on this site.


If you have any questions or concerns, please email gdpr@astusuk.co.uk as most matters can be resolved informally in the first instance.


You also have the right to lodge a complaint about our processing with the UK’s Information Commissioner’s Office.


Use of Cookies


This website uses cookies to improve the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.


Cookies are small files saved to the user’s computer hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.


Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.


This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy or further information.


Other cookies may be stored to your computer hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.